1. Categorize Emails - There are 4 D's when it comes to categorizing your emails. When you receive an email, categorize the email under one of the following categories:
a. Delete - Delete the email as soon as possible.
b. Do it - Complete the task required by the email.
c. Defer - Put the email on a "to-do" list with other tasks.
d. Delegate - Move the email and task to a colleague.
2. Create Action Folders - Outlook folders may be created by project, person or purpose. When creating these folders, consider adding a "Pending" and "To-do" folder.
3. Flagging Emails - Not only can you drag emails to folders but you can also take advantage of the priority settings. First, select the email, then click on the "Follow Up" icon which is located on the menu ribbon. You will see a menu of priority settings pop up. Then, select "Add Reminder." This allows you to set a due date or time reminder to complete the task in the selected email.
4. Using Rules in Your Inbox - By clicking on the Rule icon on the menu ribbon, you can create new rules for your inbox. This will allow you to create a folder and have all email messages sent to that specified folder. You can also create a rule to send all messages with a specified title to a specific folder. Essentially, Outlook Rules automatically sort emails for you!
BONUS
Have you ever run out of storage in your inbox? Try Archiving!
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